e-TimeKeeper Instructions
Once your student worker has completed and
returned the mandatory payroll forms located on Payrolls
website or in room 203 Old Main. After you have verified all
student information via the R005, and returned the new hire
form, the Payroll Office will process your forms and grant the
student E-Time access.
E-Time Clearance: Granted after all
student and departmental information is received
E-Time User Name: E-Mail Address
E-Time Password: Enter your initial E-Time
password by using your date of birth, i.e., month, day, and year
followed by Sru for example, 070785Sru (case sensitive). It is
highly recommended you change your password after being granted
E-Time access.
Site Navigation There are tabs at
the top for all actions. Move the cursor over the desired
action (it will highlight the action if it is available) and
click.
Message Center
These messages from the central payroll
department or the department you work for may include
information regarding deadline changes, pay date changes, system
shutdown notices, and special department events and notices.
The first screen that appears upon logging
into E-Time is the E-Time Keeper. This screen has two areas.
-
Slippery Rock University E-Time System
Message this may include items indication deadline
changes, pay date changes, and system shutdown notices
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Select Department to Manage choose
the department you want to approve student hours for.
To Approve Time
-
Once you have chosen the department you
want to approve hours for, you will see the students names
listed in alphabetical order. You have four tabs at the top
of the page.
-
Tab 1 Department Name this is
the full list of the student staff
-
Tab 2 Department Messages this
is where you can control the message your student staff
will see from your department
-
Tab 3 Assign Time Checkers this
is the place administrators would utilize to assign
specific time approvers to specific students not
available at this time
-
Tab 4 Change Department to move
to another department to approve time
-
Click on the student you wish to
approve hours for this is the Time Approval area. New
tabs are now at the top for actions you can complete for
this individual student.
-
Tab 1 Department Name this
brings you back to your full department list
-
Tab 2 Time Approval this is
where you will approve signed or unsigned hours
-
Tab 3 Add or Remove Entries
this is where you will add entries not previously
entered or remove entries that are not valid (a reason
for removing the entry is available). If you add
entries you still need to approve them.
-
Tab 4 - View Time Entries - not
available at this time
-
Tab 5 Award Information not
utilizing this option at this time
-
Tab 6 Change Department to move
to another department
-
Time Approval you may approve hours
that are signed one record at a time or ALL at one time.
-
You may also sign and approve
student hours this means that the student didnt sign
their timesheet and you are overriding that. It will
show that the supervisor/approver signed the record.
You may only sign and approve unsigned student hours
after the current pay period has ended.
-
Below the approval area is a place
to view time entries for a selected pay period (you will
see the Total Hours and Approved Hours) this portion
may change
-
Add or Remove Entries Select a Date
by clicking on the calendar. Once a date is chosen it will
appear for verification. You can enter hours as far back as
the beginning of the semester. Hours MUST be entered on the
date they were worked accuracy is a must.
-
Enter the starting time of the
particular shift.
-
Enter the total amount of time
worked that shift. The maximum amount of time you can
enter for one shift without a break is 5 hours.
-
Click Submit Time Entry
-
Added hours still need to be approved
following the normal process listed above.
LOG OUT click on the Logout button
on the top right of the screen when you are finished entering
and signing time entries. This is a MUST for your
security.
E-Time is available anywhere you have
Internet access.
