Enrollment / Create a Personnel Record
Step 1: Complete the Hire/Rehire sheet with your supervisor in order to process for E-Time; Create an ARC personnel record in the Office - picture will be taken personal info recorded, and staff shirt issued.

Step 2: If you have NOT been employed on campus before the ARC, proceed to the Personnel Department/Payroll Office in Old Main (Room. 203); there you will fill out the W-4 and I-9 forms. Note: You will also need to show your SS# and a second form of photo I.D. to complete the payroll process.

You are not eligible to work until paperwork is completed approval is received from Payroll office. You will not be scheduled for hours and a paycheck will not be distributed until ALL paperwork has been completed.

Payroll Schedule
A. You may NOT work more than 40 hrs in a pay-period – regardless of various on-campus job locations!!

B. Once the necessary paperwork has been submitted to the Payroll Office, it typically takes two weeks to get on the payroll system and an additional week to two weeks to receive a check.

C. Students receive paychecks every other Friday and the pay cycle is from Saturday to Friday.

D. ALL students are required to pick up their paychecks in the Payroll Office (2nd Floor Old Main) between the hours of 8:30 a.m. and 3:30 p.m. Students MUST bring photo ID. For security reasons, only the student worker is authorized to pick up his or her check, unless arrangements have been made with the payroll office.

E. If you work elsewhere on campus, hours are totaled into one check for all locations worked

Direct Deposit
It is advisable for you to make arrangements at the Payroll Office to have your check directly deposited into your checking/savings account. This eliminates the need to pick it up, your money is readily available in your account on payday and you do not have to change mailing addresses for holiday breaks or the summer. You will still receive a pay slip that will serve as a record of the direct deposit. Checks NOT picked up within the next pay period are mailed out to address on the check stub.

Wages
As long as students do not exceed the established number of allowable hours per week for employment on campus, there is no limit set on earnings. This rule does not apply to off-campus employment. Effective July 1, 2007, students are paid $7.15 per hour. Paychecks are distributed every other Friday.

E-Time Student Account Instructions
A. To access your E-Time account, click Payroll’s link: http://administration.sru.edu/payroll/ and navigate to the E-Time link.

B. E-Time User Name: Enter your User ID located on the back of your student ID card plus @sru.edu (tmh1234@sru.edu). This is not your e-mail address.

C. E-Time Password: Enter your initial E-Time password by using your date of birth, i.e., month, day, and year followed by Sru for example, 070785Sru (case sensitive). It is highly recommended you change your password after being granted E-Time access.

D. Site Navigation – There are tabs at the top for all actions. Move the cursor over the desired action (it will highlight the action if it is available) and click.

Message Center
These messages from the central payroll department or the department you work for may include information regarding deadline changes, pay date changes, system shutdown notices, and special department events and notices.

To Report Hours Worked
1. Choose the time entry tab. This brings you to the Time Entry screen.
2. Select your job/position utilizing the drop down box menu. This must be done for each shift you enter.
3. Select a date by clicking on the calendar. Once a date is chosen, it will appear for verification. Only valid dates will be able to be selected. Reporting hours three days ahead of the current date is permitted.
4. Enter the starting time of the shift. Choose AM or PM by simply clicking on the box.
5. Enter the total amount of time you worked
6. Click Submit Time Entry.
7. If you worked additional shifts for that job or other jobs, repeat the time entry process, including choosing the job or position.
8. Hours appear at the bottom of the screen for verification.
a. You will see a chart showing the department, the date worked, start/finish time, total hours worked, signed status (by student), approval status (by supervisor/timekeeper/approver), and the option to remove entries made in error (this can only be done to unsigned entries).
b. Just below this table of data will be weekly totals.
9. Time entries must be electronically signed by student in order to process approval.

To Sign Time Entries for Hours Worked
Choose the Sign Time Entries tab. A pass-code security box will appear at the top of the screen if there are entries that need to be signed. Choose the entry or entries you will no longer make changes to (or click the Sign All box). Enter the pass-code as it appears and click on Submit Signed Entries. Once you do this, those hours will change their signed status from “Pending Signature” to “Signed.” This will show the time and date you signed the entry or entries. Hours will continue to appear on the Sign Entries screen as “pending approval” until officially approved. Once the hours have been approved, you will no longer be able to make changes to the hours. If changes are necessary at this point, please contact your supervisor/timekeeper/approver.
A. If no entries appear you have no entries pending signature.
B. Once entries are signed, they will remain visible on the Time Entry screen during that pay period only.

Current Job Information
A. This tab shows all of the student’s current job assignments on record with Payroll.
B. LOG OUT – click on the Logout button on the top right of the screen when you are finished entering and signing time entries. This is a MUST for your security.
C. E-Time is available anywhere you have Internet access.